This week is the first week of the year in which we’ll truly
work in teams. There are four
main areas of focus for our tasks, so each group really needs to stay with it
and get their jobs done as efficiently as possible. Below is a big picture look at what we will
be doing:
·
Completing the oral presentation (PowerPoint AND
talking points)
o
Make sure to base everything on what we’ve
submitted in the written business plan
·
Trade Fair competition artifacts:
o
Impact Marketing
o
Newsletter
o
Business Cards
·
Day-to-day operations
o
Upkeep of website
o
Sales calls
o
Invoicing
o
Maintaining accurate inventory records after
each sale
o
Journalizing all transactions
o
Payroll
·
Acquiring sponsorships to subsidize cost of
Gatlinburg trip
Because we will be doing these tasks throughout the week,
our clear targets are as follows:
We can apply concepts
to operate a start-up business
We can create a
business plan presentation
You will all be assessed on the quality of your work as well
as how well you work with one another.
Making sure your final decisions are in the best interest of the
organization is of the utmost importance, so please be sure to focus on the big
picture rather than individual preferences.
The better we work together, the prettier our bottom line will look at
the end of the year.
Here’s a breakdown of what each group will do and who is
responsible for each task:
Business Plan
Competition Team (Ryan, Makayla, Josh, Andrew, Emily):
Review the Oral
Presentation Rubric and create a PowerPoint that illustrates our Written
Business Plan. Remember to focus on our
purpose and work to include every detail required in the rubric, as well as
additional information we included in our written plan (Company Vision,
Specialization of our products, etc.).
Areas of focus include:
·
Catchy introduction: Last year’s intro was
awesome and got us off on the right foot
·
Accuracy of data: make sure to utilize the facts
and figures from the plan, but also be prepared to update information
(unemployment rate, prime rate, 30 year fixed interest rate) that may have
changed since our submission. This is
something to focus on again when we are ready to present in November.
·
“Feasibility:” This year, we can earn up to 5
extra points if the judges are willing to invest in our organization. That said, make sure to include a slide in
which we ask the judges if they are willing to invest, and if they are not certain,
be sure to ask if there is anything they wish to know that would help them come
to a definite decision
Trade Fair
Competition Artifacts:
I would like at least one sales representative and one
representative from Admin or HR to focus on this competition. We finished in 3rd place last
year, so the bar is set high for this group.
Please refer to the rubric (linked above) and feel free to ask me if you
need assistance. MS Publisher is the
best Office Suite to use to work on this.
Please refer to the previous copies of newsletters I emailed
you before we left for break. I really
enjoyed working on this project last year and know that this will help us with
future newsletters we make throughout the year.
Since this is a weekly project HR and Admin complete, I would like these
departments, along with a representative from Sales AND one from IT/Web Design
to get this done.
Please divide your work appropriately and don’t hesitate to
ask me if you have any questions about what to include in your project.
This is a project made specifically for IT/Web Design. The task of designing our business cards is
very important. We have never made
business cards before, but I feel as if we need to have them this year. I need two IT representatives (including VP
of IT) to take this project on and make it work for us.
Please refer to the rubric, manage your time wisely, and
make this project great. I am available
for assistance as needed.
Day-to-Day
Operations:
Employees who are not focusing on the business plan
presentation or competition artifacts have to carry the load of maintaining our
business and keeping things running smoothly.
Remember, just because we have these deadlines for the Trade Fair
doesn’t mean we don’t still have a business to run. After all, without a successful business, how
can we really speak so confidently about ourselves in the business plan? Without a strong business, what good will all
these strong marketing artifacts really do to keep customers once we’ve gotten
them in the door?
That said, we need our remaining employees to complete our
typical operational tasks. Employees
need to be paid, orders need to be filled, sales calls need to take place, our
website needs to continue to improve, and all of our financial transactions
need to be recorded. With fewer
employees, this means there will be zero downtime, so make sure you work
diligently on the upkeep of our brand.
See below for a breakdown of tasks and responsibilities:
Tasks and Responsibilities:
·
Upkeep of website – IT
·
Sales Tasks (Calls, Item of the Week) – Sales
and IT
·
Invoicing: Finance
o
Please check our company email, create unique
invoices for each order, email invoices, and log entries into our Sales and
Accounts Receivable journals
·
Maintain accurate inventory records – Sales and
Finance
o
Check our wholesale marketplace to update
inventory records and update each sales transaction
o
Journalize purchase of inventory in our Cash
Payments Journal
·
Payroll – Finance and Bryanna
o
Keep records of who’s present and pay each
employee accordingly
o
Bryanna has experience with Accounting, so she
can help with this
I know this is a lot of work, but this class is handpicked
specifically because you are all capable of accomplishing these tasks better
than anyone else in the school. Take pride
in this and put your best effort into getting these tasks done. When these tasks are done, you will have a
lot of things to add to a personal portfolio that will help you with your
college and scholarship applications.
I’ll see you soon!
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